Club Rules & Constitution

Rules of the H.F.R MODEL AIRCRAFT CLUB

1. OBJECTIVE OF THE CLUB
The essence and reason for the existence of the association currently known as H.F.R Model Aircraft Club is
to practise and promote the building and flying of all forms of remote controlled flying models in a safe and
controlled environment.

2. FREQUENCY CONTROL

2.1 The frequency control system used by H.F.R is the “Peg on Board”.
2.2 Only valid membership’s cards, H.F.R visitor’s cards or valid SAMAA cards will be allowed on the frequency board.
2.3 Transmitters not in use must be switched off and stored in the transmitter rack.
2.4 Maximum peg time when other pilots are waiting is 20 minutes.
2.5 Under no circumstances may any transmitter be switched on without first verifying that the correct frequency is reserved by placing a card on the frequency board.
2.6 Only frequencies that are approved by SAMAA and that are shown on the frequency board may be used.
2.7 No transmitters on any other frequencies may be switched on under any circumstances without the peg on board.
2.8 In the case of a lost or forgotten membership for use until the appropriate card is requested from a Committee member for use until the appropriate card is available.

3. VISITING PILOT
3.1 Visitors from other clubs are welcome to make use of H.F.R facilities as long as they comply with the following:

a. They pay the current landing fee to a Committee member or another member as designated by the Committee Member.
b. They are paid up SAMAA Members.
c. They are issued with a H.F.R visitor’s card to use on the frequency board.
d. They familiarized themselves with and abide by this set of rules.

3.2 H.F.R reserves the right to have a Committee Member conduct a proficiency test on any unknown visitor.
3.3 Members who invite visitors that want to fly are responsible for the actions of their guests and they must introduce them to a Committee Member when the visitors arrive at the field.

4. FLYING TIMES
Flying is allowed on weekdays, weekends and public holidays with the following restrictions.

4.1 On weekdays, no flying will be allowed before 15:00.
4.2 Competitions or special events requiring the exclusive use of the field will be advertised in advance on the notice board, email or H.F.R website. During such times, no flying will be allowed.
4.3 All normal flying can, on Saturdays and Sundays, start at sunrise and cease at sunset except if a formal night – flying event was organised.
4.4 Public Holidays are seen as Saturdays and Sundays.

5. IN THE PITS:

5.1 At all times, models should face the clubhouse when being started or tuned.
5.2 The use of other pilot’s equipment is not allowed without their express permission.
5.3 For extended tuning sessions, the model should be taken away from the pits to a location where other members will be less affected by the noise, for example an unused helipad. This also applies to running-in of engines.
5.4 The consumption of alcohol in the pits or before flying is strictly forbidden.
5.5 Spectators and visitors are permitted in the pit and flying areas only under direct supervision of a pilot.

6. FLYING SAFETY AND COURTESY

6.1 Frequency Clashes – It is good etiquette and safe practice to introduce to yourself to pilots on the same frequency so as to establish an awareness of a possible frequency clash.

6.2 Solo Status:

a. At the direction of the instructor, a student may fly alone to gain stick time before official “Solo” status is awarded.
b. A pilot that switches to a new discipline, i.e. from Gliders to Power Flying, may be requested to do proficiency test.

6.3 Pre-flight Check:

a. Check airframe for airworthiness, i.e. look for loose hinges, links, etc.
b. Ensure the model to be flown and the radio equipment is in good condition and safe to fly.
c. A range check before the first flight of the day is advisable.

6.4 Range Check Guidelines:

a. Place model on the ground with tail end of model facing the transmitter.
b. Walk approximately 45 paces and periodically look for glitches while moving at least two control surfaces. Ask for assistance if necessary.
c. Do a second range check with engine/motor running as well.

6.5 Taxiing – Motors, be it glow, Gas or Electric, must be switched off before reaching the pits.

6.6 Take-off

a. Determine the direction of the Active Circuit and take off accordingly.
b. If no one else is flying, choose the best runway based on the wind direction (Take offs from any taxi way
is strictly forbidden.)
c. Ensure that no one else is going to land or is about to do a low fly-by, before proceeding onto the
runway.
d. Shout “TAKE-OFF” clearly and loudly and heed any objections from other pilots before proceeding onto
the runway.
e. Place your model on the runway and take off.
f. Move away from the runway as soon as possible to the designated pilot’s area.
g. The first turn after take –off should be to the east into the circuit and therefore away from the
clubhouse.
h. If an engine stalls on the runway prior to take-off, remove the model from the runway to a location at
least five meters away.

6.7 Launching Gliders with catapulting lines

a. Announce the launch of a glider into the direction of the Active Circuit by shouting “LAUNCHING” and
heed any objections from other pilots before proceeding.
b. If the wind changes direction sufficiently to require the launching direction to change, this is at the
discretion of a Committee Member present after consultation with participating glider pilots. All other
pilots that might be affected must be informed about the changed direction and change in the Active
Runway, if necessary.

6.8 Hand Launching Models – Follow the Take-off Procedure and throw the model while on or beyond the
runway, in a direction consistent with the Active Circuits.

6.9 Landing

a. Determine if the runway is clear of other models and pilots.
b. Shout “LANDING” loudly and clearly and heed objections from other pilots before walking towards the
edge of the runway.
c. Land the model and remove the model and yourself from the runway as soon as possible.
d. The landing approach circuit WILL ALWAYS be from the east side of the active runway.

6.10 Landing Gliders or other models without wheels.

a. Gliders or models without wheels should follow the same procedure as pilots using the runway and land
on the area just beyond the Active Runway.
b. Gliders on landing approach have the same landing priority as “dead stick” powered models.
c. The spot for competition landings must be located in the landing area as indicated by the Committee
Member after consultation with participating glider pilots.

6.11 Emergency Landings

a. When an emergency arises, i.e. like a stalled engine shout “DEAD STICK” loudly and clearly.
b. Land the model.
c. Remove the model and yourself from the runway as soon as possible.
d. Emergency landings receive priority over other models in the air.
e. Other pilots should immediately react in a way facilitating a clear path for the troubled model that is
about to land.

6.12 Persons Crossing the Runway for whatever reason

a. Make sure no pilots are taking off or landing and shout “CROSSING RUNWAY” loudly and clearly and
heed objections from flying pilots before proceeding.
b. Cross the runway.
c. Repeat the procedure when returning.

6.13 Low Fly-bys

a. Make sure it is safe to do so before proceeding.
b. Shout “LOW PASS” loudly and clearly.
c. Do the low pass on the far side of the runway.

6.14 No-Fly Areas – It is strictly forbidden to fly in the following areas:

a. Over the clubhouse and parking area.
b. Around the clubhouse and parking area.
c. Over pits including the area between the pits and the runway.
d. Over any person.
e. Behind the Active Runway.
f. In the vicinity of “full scale” aircraft entering H.F.R designated airspace.
g. Over or near the trucks to the south east side of the property.
h. Over or near the trucks to the north east side of the property.

6.15 Flying Areas

a. All flying should be done in the circuit as determined by the Active Runway and wind direction.
b. If the wind changes direction sufficiently to require the Active Runway and circuit direction sufficiently to
require the Active Runway and circuit direction to change while flying is in progress, this is at the
discretion of a Committee Member present, after consultation with pilots currently flying. All other pilots
that might be affected must be informed about the changed direction and change in the Active Runway,
if necessary.
c. Park flyers and similar slow flying models should mirror the circuit direction or fly a smaller circuit within
the outside circuit.
d. It is not permitted to:

1. Fly in an opposite direction to other models in the circuit.
2. Hover helicopters, fly park flyers or 3D-type models in the circuit.

e. Aerobatic manoeuvres requiring the model to fly in the path that would make the circuit unsafe should
be executed “inside” the area surrounded by the circuit.
f. Consider other pilots in the circuit, at all times.
g. If a pilot flies his model in a manner unfriendly to the circuit, any member of the club may point that out
to him and request the pilot to stick to the circuit. If the offending member is currently flying, shout
“CIRCUIT” loudly and clearly to make him aware of his unsafe flying.

6.16 Maiden Flights

a. If a pilot requires a clear filed for the sake of a maiden flight, other members should respect this request.
b. It is up to the pilot to arrange a time with all pilots present.
c. All possible precautions should be taken to minimize the time required for the maiden flight.
d. This time should be limited to 20 minutes.

6.17 Helicopters

a. Helicopters are only permitted to take off from and land on the helicopter pads.
b. The active helicopter pad/s will be 90’off to the west of the Active Run way.
c. Helicopters are not allowed to fly in a manner that interferes with the Active Circuit. Only proficient
helicopter pilots may join the circuit, provided they maintain a consistent forward speed imitative of a
fixed wing aircraft’s circuit. The reason for this is to minimize the speed differential between craft.

6.18 Competitions and Special Events
During scheduled competitions and special events, the Contest Director or Event Director is responsible for
frequency control, flight control, Tx control, launching and landing areas, etc. These controls remain with the CD/ED until the cessation of flying of the competition or special event.

7. ALCOHOL AND OTHER INTOXICATION SUBSTANCES

7.1 It is not permitted to fly or operate a model after using alcohol, recreational narcotics or medication with side effects including drowsiness and/or loss of concentration.

7.2 If it is suspected that a pilot is under the influence of the above substances, any Member of the
committee, or in the absence of a Committee Member, any other Club Member may request the said
pilot not to fly.

8. RESOLUTION OF COMPLAINTS AND PROBLEMS

8.1 In the absence of the Club’s designated Safety Officer, all Club Members are considered to be Safety
Officers and will enforce the rules of the club.

8.2 Safety is each member’s own responsibility.

8.3 In the absence of a Committee Member, other members may deal with problems.

8.4 Any pilot ruled to be guilty of dangerous flying (threatening property or life) by a Club Safety Officer or Instructor in terms of these rules will be grounded for the rest of the day.

8.5 Repeated violations of the club rules will result in a pilot’s membership to be reviewed by the Club
Committee.

TERMINOLOGY USED IN THIS DOCUMENT

H.F.R Circuit: H.F.R Model Aircraft Club: The circuit can be defined as an oval path beyond the Active Runway in which flying will be either in a clockwise or anti-clockwise direction, depending on the wind direction.

Clubhouse Pits: The Clubhouse constitutes the area behind the pole fence.

GENERAL SAFETY AND ADVICE

Members are strongly advised against being at the club on their own, at any time. Should the need arise, please use the following guide to your safety.
1. Advise someone that you are at the club, i.e. family member, friend, etc.
2. Carry your cellular phone with you at all times to allow emergency calls if necessary.
3. While preparing and flying your model, be aware of what is going on around you.
4. On leaving the club premises, ensure that the club is securely locked
5. Advise the person you told that you are at the club that you are leaving.
6. Pilots and visitors are urged to ensure adequate protection against sunburn.
7. In some areas of the field, there are numerous holes in the ground and members are warned that these
could cause a sprained or broken ankle or loss of balance if stepped into.
8. Please be cautious of snakes when walking in the velds.

ENJOY YOURSELF!

AGREED CONSTITUTION FOR THE H.F.R MODEL AIRCRAFT CLUB

1. NAME
The name of the club (herein after referred to as “The Club”) shall be the H.F.R. MODEL AIRCRAFT CLUB. The headquarters of the Club will be at such address as the Committee may select.

2. OBJECTIVES
a) To cultivate and foster the sport of model aircraft flying.
b) To provide a flying site suitable for all branches of the sport.
c) To keep the club as informal as possible without compromising safety.
d) To promote friendly atmosphere at the flying field.
e) To set and regulate safety standards amongst members.
f) To maintain and improve the flying field.
g) To obtain suitable public liability insurance cover for members and visitors.
h) To communicate and liaise with other bodies or organisations with similar aims and objectives.
i) To improve the flying skills of all Club members.
j) To organize Club competitions and other appropriate events.

3. AFFILIATION
The club affiliated with the sport’s governing body call South African Model Airplane Associations, commonly known as SAMAA and fall under said SAMAA’s rules and regulations. The club may also affiliate with any other club or body having the same objects and ideals.

4. LEGAL
The legal liability of the club is vested in its members and not in individuals or office bearers. The Club shall have the power to sue in its own name and the authority to institute or defend legal proceedings shall be signed by the chairman and secretary, who shall have power to represent the Club in all such proceedings.

All assets, funds or property of the Club shall be held for the benefit of the club where it is both practical and possible to do so.

All the income of the Club shall be applied solely towards the promotion of its objects and no portion thereof shall be paid or transferred directly or indirectly to any member or members, provided that nothing herein contained shall prohibit the payment of bona fide remuneration to any servant of the Club or to any member in consideration for services actually rendered to the Club, or payment as reimbursement for expenses incurred on behalf of the club.

5. LIABILITY OF MEMBERS
The liability of any member of the Club shall be limited to the amount of relevant unpaid membership fees due by such a member to the Club. Beyond this, no member shall be personally liable for any debts or legal liability of the Club.

6. MEMBERSHIP
All the different membership categories shall consist of and be limited to persons interested in Model Aircraft Flying and shall be decided upon by the committee on the application in writing (Except Members who qualify as per Clause 6.e.). Members may be accepted by the Committee subject to the provision of the Clause 5. Applications for membership by persons residing on the East Rand of Johannesburg situated in the Gauteng Province shall receive priority.

The committee may from time restrict the acceptance of new applications where further growth would place undue strain on existing club resources.

Membership shall be one of the following types:

a) Ordinary Membership;
b) Junior Membership for person under the age of 18 years or full time students up to the age of 21 years. Membership fees will be fifty percent of the ordinary Membership fees;
c) Senior Member Membership for persons older than 60 years. Membership fees will be fifty percent of the Ordinary Membership fees.
d) Temporary Day Membership for qualifying non members. A landing fee as determined by the Committee is payable before being allowed to fly. The landing fee is valid only for the current day and is not transferable. A person may only make use of this facility on three occasions in any one Club year.
e) Honorary Life Membership is for any person that the Club wishes to honour may be elected as an Honorary Life Member by two –thirds majority of votes at an Annual General Meeting. Honorary Life Members shall be entitled to all the benefits of Ordinary Members including the right to vote at meetings of the Club. The number of Honorary Life Members shall not exceed five percent of the total membership. Further a member reaching 70 years of age, and being in good standing with the Club for 10 years shall in the next financial year be deemed a paid up Honorary Life member.

6.1 CONDITIONS OF ACCEPTANCE
All persons accepted by the Committee only become members on payment of the fees stipulated in clause 8 of this constitution. The Committee shall have the right to refuse membership without assigning any reason for such refusal. All persons accepted by the Committee shall serve a period of Four months probation before becoming full members. Membership and entrance fees of the person so refused will be refunded subject to clause 7.2 of this Constitution.

7. CESSATION OF MEMBERSHIP
7.1 Membership shall cease on the happening of any of the following events:

a) Failure to pay overdue membership fees within thirty days of receipt of a written request to do so. The thirty day period commences:

a. In the case of an email on the day email is sent, a copy of which shall be kept together with the member’s personal records held at the club;
b. In the case of a letter sent by ordinary post to the member’s last known address, the day the letter is posted, which date shall be noted in the clubs records.

b) During the probation period of new members as decided by the Committee;
c) Upon receipt of a written request to terminate membership;
d) Upon membership being terminated in terms of Clause 13 of this constitution.
e) Upon the death of a member.

7.2 In the event of cessation of membership, as contemplated by clause 7.1 (c); 7.1 (d) and 7.1(e) of this Constitution, such former member shall forfeit to the Club all monies paid. In case of Clause 7.1 (b) all membership and entry fees will be refunded with exception of twenty five percent of the total fees paid which shall be retained by the club.

8. MEMBERSHIP FEES
8.1 Subscription for Ordinary, Junior and Senior Citizen members shall be determined at the Annual General Meeting. The subscription shall be payable on admission to membership and thereafter within thirty days of the commencement of the Club year. Members joining after commencement of the Club year shall have their subscription reduced in a manner as decided by the Committee.
8.2 New Members shall pay an entrance fee when joining The Club. This entrance fee shall be decided at the Annual General Meeting. The full amount of entrance fee shall be payable no matter what the time of year the person is admitted. If an applicant is a former member of the Club, the entrance fees may be waived at the discretion of the Committee.
8.3 In event that a new applicant is an immediate family member of a paid –up member the full entrance fee is applicable. This fee can be waived in whole or in part at the request of the member and the discretion of the committee, provided that such discretion can only be applied in the case of the immediate family qualifying for junior membership in terms of clause 6.
8.4 No membership fee shall be payable by an Honorary Life Member of the Club.
8.5 The annual membership fee for Junior and Senior Citizens shall be half that of the Ordinary membership fee.

9. CLUB FINANCIAL YEAR
The Club and Financial year shall commence on the first day of January every Year and shall end on the last day of December of that year.

10. POWERS AND DUTIES OF THE COMMITTEE
10.1 All powers of The Club shall be vested in the Committee consisting of five members elected at the Annual General Meeting and from whose ranks a chairman shall be elected either at the annual general meeting or the first committee meeting thereafter. The chairman shall be elected by the committee members by way of a majority vote using a show of hands.
10.2 The Committee shall have full power and responsibility to manage all the business and affairs of the Club and shall in all things act for and in the name of the Club, and shall give effect to the provisions of this Constitution and all instructions of every Annual or Special General Meeting of The Club and shall apply itself to the attainment and advancement of the objects of the Club.
10.3 The Committee shall be empowered to delegate to sub-committees the powers of the Committee relating to the matters and objects for which the sub-committees are appointed. Members of such subcommittees need not be members of the Committee.
10.4 The members of the Committee shall have the right to co-opt a member of the Club to fill a casual vacancy occurring during its terms of office, provided that, if more than half the members of the Committee resign, the remaining members shall forthwith call a special General Meeting of the Club for the appointments of members to fill the vacancies thus occurring.
10.5 The Committee shall meet at such intervals and at such a place as the Committee or the Chairman may determine, provided that it shall be the duty of the Chairman to ensure that at least one meeting is held every three calendar months.
10.6 In the event of the Chairman ceasing to be a member of the Club, the Secretary shall assume the office of Chairman until the next Annual General Meeting.
10.7 Three committee members present shall form a quorum at any Committee meeting.
10.8 In event of any Committee member failing to attend three consecutive meeting without good reason (as determined by the committee) he shall ipso facto cease to be a member of the Committee, where upon the remaining members of the Committee shall co-opt a member in his stead.

11. PROCEDURE FOR THE ANNUAL AND SPECIAL GENERAL MEETINGS
11.1 The Annual General Meetings of the Club shall be held during the month of January in each year on a date, time and place decided upon by the Committee.
11.2 The Committee may call a Special General Meeting and the Committee shall be obliged to call such meeting within one month of receipt of written request to do so by at least ten members of The Club. Such request shall specify the matter or matters for which the meeting is requested and deal exclusively with such matters.
11.3 The Secretary shall either e-mail or post written notice of the Annual or Special General Meeting to each member, in good standing, of the Club at least twenty one days prior to such meeting. Such notice shall be addressed to each members last known physical / email address and shall specify the business to be conducted at the meeting.
11.4 A member who wishes to have an item placed on the agenda of the Annual General Meeting shall notify the Secretary in writing at least seven day prior to the date set for the AGM.
11.5 Five members, in good standing and personally present (excluding committee members) shall form a quorum at any meeting of the general members of the Club.
11.6 If within half an hour from the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned and the Ordinary members in attendance shall be empowered to call a subsequent meeting at which meeting the members present shall form a quorum. Such subsequent meeting shall take place within fourteen days at such time and place as shall be decided upon by the members in attendance.
11.7 The Annual General Meeting shall elect five committee members each year. The full committee will in turn select the appropriate office bearers at their first committee meeting.

12. VOTING
At any Annual or Special General Meeting every ordinary, senior member and honorary life member of The Club shall have one vote.

13. DISCIPLINARY ACTION
13.1 Any member whose conduct in the opinion of the Committee is inimical to the interest of The Club shall be liable to suspension and / or in very serious cases expulsion by a three-fourths majority vote of the Committee. Such member shall in terms of the procedures specified in clauses 13.2 and 13.3 below have the right to appeal the committee’s decision in this regard In the event of three-fourths of the Committee deciding to expel any member in terms of this clause such member shall be given an opportunity of
appearing before the Committee at its next meeting. At that meeting the member may present in his defence any information which he feels may have bearing on the committee’s decision to overturn their prior decision and reinstate his membership status.
13.2 Should the Committee uphold its decision and the member shall have the right to appeal and present his case to the members of the club present at the club’s next Annual General Meeting. He shall convey his decision to appeal to the members at the next annual general meeting to the Committee within twenty days after having been notified of the outcome of his appeal hearing before the committee, until his appeal is heard at the next annual general meeting and a decision having been reached in that regard he shall not be entitled to participate in any activities of the club. The decision to uphold or reverse the committee’s decision shall be decided on a majority vote using a show of hands at the annual general meeting at which the appeal is heard. The decision of the members taken at the annual general meeting shall be final and conclusive and the member shall have no further recourse.

14. INTERPRETATION OF THE CONSTITUTION
Should the interpretation of any clause or sub-clause of this Constitution, or any rules or By-Laws promulgated in this Constitution, be in doubt, the decision of the Committee shall be final.

15. AMENDMENTS TO THE CONSTITUTION
15.1 No alterations, amendments, or additions to this Constitution shall be made or adopted except by resolution passed by two-thirds majority of the members present, and entitled to vote, at an Annual General Meeting or Special General Meeting called for that purpose, provided that notice of the proposed amendment appears on the Agenda of the meeting.
15.2 The Secretary shall e-mail or post a written notice and details of the proposed alterations, amendment or addition to each member at his last known address, at least twenty one days prior to the meeting.

16. DISSOLUTION
16.1 The Club shall only be dissolved by a resolution passed by two-thirds majority of the members present and entitled to vote, at an Annual General Meeting or Special General Meeting called for that reason;
16.2 The Quorum for such meeting shall be at least one-third of the total number of members who are entitled to vote;
16.3 Notice of such meeting shall clearly state that the dissolution of The Club and the disposing of its assets will be decided.
16.4 If there is no quorum at such a meeting the meeting shall be adjourned in accordance with the provisions of clause 11 of this Constitution and when it is resumed it shall finally decide with an ordinary majority vote irrespective of the number of members in attendance.

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